sponsorship opportunities

How to apply for sponsorship

Sponsorship & exhibition opportunities

10th Biennial Joanna Briggs Institute Colloquium 2018

Successful implementation of evidence-based practice: Hard work or good luck?

Sponsorship options



 1 available 


  2 available


  3 available


Excl. 21% VAT

€ 15 000,-

€ 9 000,-

€ 6 000,-

€ 3 000,-

The opportunity to recommend/sponsor a speaker in the Conference Program





The inclusion of your logo on the front cover of the Conference Program





The inclusion of your company logo on the inside cover of Conference Program





Acknowledgement during the opening and closing ceremonies





Opportunity to display your promotional banners and materials around venue (all materials to be supplied by sponsor)





Acknowledgment of your sponsorship with your company logo on the back cover of the Conference Program - with acknowledgement per sponsor category (cfr. Platinum, Gold, Silver or Bronze)





The inclusion of your logo on all symposium advertising including website, web advertising, emails, flyers, posters - with acknowledgement per sponsor category (cfr. Platinum, Gold, Silver or Bronze)





The inclusion of your company brochure or selected literature in the conference satchel





During the Conference, acknowledgement of your sponsorship on power point slides – with acknowledgement per sponsor category (cfr. Platinum, Gold, Silver or Bronze)





Exhibition booth

Yes, 6m²

Exhibition stand supplied at 50% discount

Exhibition stand supplied at 25% discount

Exhibition stand supplied at 10% discount

Advertising space in the Conference Program

Double page color

1 page color

½ page color

¼ page color

Complementary full registration(s) to the conference

4 tickets

3 tickets

2 tickets

1 ticket

Invitations to Conference Dinner

4 invited

3 invited

2 invites

1 invite

Other sponsor opportunities
Conference Gala Dinner (1 available)
€ 7 000,- (excl. 21% VAT)
The Conference Dinner is the social event of the conference.
Sponsorship benefits include:
-    Display of your company banner at the dinner venue
-    Exclusive naming rights to the conference dinner, which will host all the delegates and their guests
-    The opportunity to make a brief address (approximately five minutes) at the conference dinner

Delegate bag sponsor (1 available)
€ 2 200,- (excl. 21% VAT)
Each person attending the Colloquium will receive an official JBI Colloquium 2018 bag
Sponsor benefits include:
-     Your company logo on the bag – the sponsor is responsible for designing, printing and delivering the bag
       in consultation with the organizers.

Delegate bag Inserts (10 available)
€ 350,- (excl. 21% VAT)
Each delegate at the colloquium will receive a bag containing conference materials. Inclusion of a company brochure or product will ensure direct access to all delegates.
Please note:
-      An insert will consist of no more than two A4 pages stapled together
-      Other promotional items such as pens, notepads, caps, t-shirts, etc. count as one insert
-      Production and delivery of inserts is the responsibility of the applying organization

Keynote Speaker Sponsor (first come, first serve basis)
€ 1 500,- (excl. 21% VAT)
Invited speakers are key to a successful conference. As a sponsor of an invited speaker you will help deliver a successful and informative conference in helping improve global healthcare through evidence-based practices.
Sponsor benefits include:
-      Logo on power point slide during speaker’s presentation
-      Acknowledgement in Conference Program and on the conference website
-      Includes company visibility during the keynote/invited lecture.

Conference Lanyards (1 available)
€ 1 800,- (excl. 21% VAT)
Everyone attending the conference is required to wear a lanyard to gain entry to the conference, sessions and exhibition areas.
Sponsor benefits include:
-      Your company logo printed on lanyard - the sponsor is responsible for designing, printing and delivering
       the lanyards in consultation with the organizers.

Exhibition booth
€ 1 500,- (excl. 21% VAT)
Coffee breaks and lunches and poster sessions will be held in the conference exhibition area, providing maximum exposure for exhibitors.
Exhibition stand includes:
-      Space of 4m² (2 x 2m)
-      Electrical connection, Wi-Fi, tables and chairs
-      Registration for 1 person for the colloquium and the dinner. Further registrations and dinner tickets can
       be purchased.
-      Please note that multiple stands may be booked

Advertisements in Program booklet (excl. 21% VAT)
-      Full page (colour) € 300,-
-      Full page (black & white) € 250,-
-      ½ page (colour) € 250,-
-      ½ page (black & white) € 180,-
-      ¼ page (colour) € 180,-
-      ¼ page (black and white) € 120,-

Tailored packages
We would be delighted to assist in the development of a tailored package for your company if none of the listed opportunities suit your promotional activities. Please contact Nele Vennekens through jbi-colloquium@kuleuven.be.

Sponsorship terms and conditions
-          Acceptance of sponsorship applications will be subject to committee approval
-          All supplied promotional material (satchel inserts, banners etc.) must be approved by the organising 
-          Completion of the Sponsorship Application Form confirms your commitment to sponsor as detailed in
           your form. All sponsorship amounts are exclusive 21% VAT.

Cancellation policy

In the event of withdrawal of sponsorship, please note that unless that particular sponsorship is re-sold, the organisers have the right to charge a fee of 25% of the sponsorship amount agreed and retain any payments received. Cancellations must be advised in writing.

For maximum exposure

Your involvement will be featured on our website and on the printed material for which you opted from the time you confirm your involvement. It will be to your advantage to take this opportunity immediately in order to gain maximum benefits. Early application is advised to ensure that your company’s marketing goals are realised.

How to apply

Please send an email with the following information to jbi-colloquium@kuleuven.be: company, address head office, VAT number and the sponsor options/packages you would like to apply for. Based on these data we will issue a contract between KU Leuven and your company. 


In case of any questions or concerns regarding the JBI Colloquium 2018,
please check our FAQ page or send us an email (jbi-colloquium@kuleuven.be)


JBI Joanna Briggs Institute